Careers

Reports To: Chief Financial Officer

Location: Downtown Denver, Colorado

Type: Full-Time

Organization Overview

At the National Endowment for Financial Education (NEFE), we champion effective financial education. We are the independent, centralizing voice providing leadership, research, and collaboration to advance financial well-being. We do this by mobilizing and inspiring educators, researchers, and advocates nationwide to maximize the impact of financial education. We work hard to remove barriers, amplify outcomes, and elevate effective models through leadership, research, and collaboration. We believe this is important because everyone deserves the opportunity to live their best financial life and that equitable and effective financial education makes it easier for everyone to navigate the financial system, creating a more just society.

What you will be responsible for in this position:

The Executive Assistant provides robust, proactive support to the CEO and other members of the leadership team, establishes and improves standard operating procedures for administrative support, and works closely with the Office Manager to ensure continuity of support.

• Proactively manages CEO’s calendar, including preparation of meeting materials, briefing documents, etc.
• Coordinates with multiple departments and external entities to ensure CEO is fully prepared to fulfill an extensive travel and speaking agenda; assists in booking and modifying travel arrangements
• Communicates professionally, ensures follow-through of action items from meetings, and anticipates potential problems before they arise
• Exercises independent judgment (within established guidelines) to organize and execute responsibilities; anticipates the dynamic needs of a busy CEO
• Provides support to the Board of Trustees and maintains high-functioning working relationships with these key constituents; possesses demonstrated understanding of preparing Board materials, ideally using an online portal, as well as keeping Board meeting minutes and tracking corporate filings
• Supports other members of the leadership team with scheduling as needed
• Ensures monthly expense reports for leadership team members are completed
• Acts with discretion, maintains confidentiality, and represents NEFE with professionalism and care
• Modernize, enhance, and refine administrative standard operating procedures

Physical/Mental Demands of the Job

Physical demands of this position are aligned with that of general office-based work, such as: regularly required to, stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard. Specific vision abilities required by this job include close vision requirements due to computer work. Light to moderate lifting is required (e.g., 20lb box of paper).

Location and Hours

This position is primarily office-based in our office in downtown Denver. There will be opportunities for about 20% remote work. This salaried position works standard office hours, totaling approximately 40 hours/week.

Requirements

• 5 + years’ experience of executive-level administrative support, preferably to a CEO or to a VP of a complex organization
• Bachelor's degree in Business Administration or a related field is strongly preferred - Alternatively, candidates with 10 years of relevant work experience, including at least 5 years of direct experience supporting executive-level personnel, will also be considered
• High school GED required
• Highly proficient in Microsoft Office Suite
• Working knowledge of platforms such as Zoom, Teams, Ring Central, and Adobe
• Strong written and verbal communication skills and ability to work effectively with individuals at all levels in a highly professional manner
• Strong attention to detail required
• Ability to multi-task and prioritize
• Strong problem-solving skills and the ability to anticipate needs and be proactive

Compensation/Benefits

The hiring salary range for this position is $77,775-$86,925. NEFE provides a comprehensive benefits package, including vacation, sick leave, holidays, six weeks of paid parental leave, and health, dental, vision, long-term care, and life/AD&D/disability insurance. Additional benefits include an EcoPass, paid parking in Downtown Denver, professional development opportunities, tuition reimbursement, an employee assistance program, a 403(b) employer match, and contributions to a defined benefit plan.

Application Instructions

NEFE has retained J. Kent Staffing to conduct the search. All inquiries, nominations and applications may be sent to [email protected] with “NEFE Executive Assistant Application” in the subject. For best consideration, please apply by Friday, December 13, 2024.

NEFE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.